How to Export Your Attendee List and Print Event Badges

It’s the week of your event. Your speakers are confirmed, the venue is set, and then the practical questions start: the venue manager wants a guest list, your team at the door needs to know who’s coming, and someone suggests it would be nice if attendees wore name badges. If your ticketing data is scattered across order emails, this turns into an evening of copy-and-paste. If you sell tickets with Venuera, it’s about ten minutes of work — and this guide walks through exactly how to do it.

Because Venuera tickets are regular WooCommerce products, every purchase already captures buyer details through checkout, and each ticket carries its own unique QR code. The free core plugin includes an export tool that turns all of that into a spreadsheet or a printable list, and the Ticket Designer add-on includes a badge-sized page format so the same designer you use for tickets can produce wearable badges. Let’s start with the export.

What you can export

Venuera’s export tool produces one row per ticket, and you choose which columns to include. The available columns are grouped so you can quickly grab what you need:

• Ticket — ticket UID, ticket type, status, seat label, and check-in status.
• Event — the event name and, for recurring events, the occurrence date.
• Order — the WooCommerce order ID and order date.
• Buyer — the purchaser’s name and email from the order.
• Attendee — the per-ticket attendee name, email, and phone.

The distinction between buyer and attendee matters more than it first appears. When one person buys four tickets for their friends, the buyer columns show the purchaser while the attendee columns show who each individual ticket belongs to. If you didn’t collect per-ticket attendee details for a product, Venuera sensibly falls back to the order’s billing information for those columns, so you’re never left with blank rows.

Step 1: Export your attendee list as a CSV

In your WordPress admin, go to Venuera → Settings and open the Export tab. From there:

1. Pick the event. The form lists your events, and choosing one refreshes the rest of the filters to match it.
2. Narrow by occurrence if needed. For recurring events — a weekly class, a multi-night show — you can limit the export to a single occurrence instead of every date at once.
3. Filter by ticket type. Every ticket product linked to the event appears here, and variable ticket products are broken out per variation, so you can export only your VIP tier or only one price band.
4. Filter by ticket status if you only want, say, valid tickets.
5. Tick the columns you want, choose the CSV format, and download.

The CSV opens directly in Excel or Google Sheets — one ticket per row — which makes it easy to sort by name for the door team, count attendees per ticket type, or hand a clean list to your caterer.

Step 2: Or print a ready-made PDF list

Sometimes you don’t want a spreadsheet — you want paper. Alongside CSV, the export tool offers a PDF format that produces a printable report: a header with the report title and a summary of the filters you applied, a column-header row that repeats on every page, and page numbers in the footer. It’s designed to be handed to whoever is working the door as a backup for the digital check-in, or clipped to a clipboard at the registration desk.

A good rule of thumb: use CSV when the data is going into another tool, and PDF when the data is going into someone’s hands.

Including your custom checkout questions

If you ask attendees extra questions at checkout — meal choice, t-shirt size, company name — with the Custom Attendee Fields add-on, those answers become exportable too. Each custom field configured on the event’s ticket products appears as its own selectable column in the export form, so a “Dietary requirements” question becomes a “Dietary requirements” column in your CSV. We covered setting those questions up in our guide to collecting custom attendee information at checkout.

This is where badge printing gets interesting: if you collect company name and job title at checkout, that data is sitting in your export — and, as you’ll see next, it can also be printed directly on the badge itself.

Printing badges with the Ticket Designer

Here’s the mental shift that makes badges easy in Venuera: a badge is just a ticket in a different shape. The Ticket Designer add-on includes a Badge (3.5″ × 4.5″) page size alongside its ticket formats — there’s also a taller Pass (3.5″ × 5″) size and standard A6/A5/A4 options if you prefer. Design at badge size and every ticket PDF generated for that event comes out badge-shaped, ready to slide into a standard badge holder.

Inside the designer you get 27 ready-made templates and 21 bundled fonts (including Cyrillic support for multilingual events) to build from. Place the attendee’s name front and center in a large font, add your event branding, and keep the ticket’s unique QR code on the badge — that way the badge is the ticket, and scanning someone’s badge with the Venuera Check-in app validates their entry. Templates are assigned per event, so your conference badges won’t interfere with the concert tickets you sell next month. For general design guidance, see our post on designing professional event tickets.

Two badge workflows that work at the door

Pre-printed badges. For conferences and corporate events, print badges before the day. Each ticket’s PDF is available from the order — attendees get a download link on their order page, and you can download any ticket from the WooCommerce admin order screen. Print them, sort them alphabetically, and lay them out at registration. When someone arrives, hand over the badge and scan its QR to check them in.

Attendee-printed or on-screen. For lighter events, let attendees bring their own — the badge-sized PDF they received works fine printed at home or shown on a phone, since the QR code is what gets scanned. Your door team validates with the Check-in app either way, and duplicate scans are flagged because every QR code is unique to its ticket.

Handle attendee data with care

An attendee export is personal data, so treat the file accordingly: export only the columns you actually need, share it only with people who need it, and delete copies once the event wraps. If you operate in or sell to the EU, this falls under GDPR obligations around data minimization and retention — our guide to GDPR for event organizers covers what that means in practice. One built-in advantage of self-hosted ticketing: the data lives in your own WordPress database rather than on a third-party platform, so you stay in control of where it goes.

Frequently asked questions

Can I export attendees for just one date of a recurring event?

Yes. When you export a recurring event, the export form includes an occurrence filter, so you can limit the file to a single date instead of exporting every occurrence at once.

Do custom checkout questions appear in the export?

Yes, with the Custom Attendee Fields add-on. Each custom field configured on the event’s ticket products appears as its own selectable column in the export form, alongside the standard attendee name, email, and phone columns.

What size should event badges be?

A common choice is 3.5 by 4.5 inches, which fits standard badge holders. Venuera’s Ticket Designer includes a Badge (3.5″ × 4.5″) page size preset, plus a Pass (3.5″ × 5″) size and A6/A5/A4 formats if your holders differ.

Is the attendee export a paid feature?

No. The export tool ships in Venuera’s free core plugin, which has no per-ticket fees. CSV and PDF formats, filters, and column selection are all included; only badge design requires the Ticket Designer add-on.